Calitem vs Get My Receipts: invoices
Get My Receipts searches for receipts in Gmail and exports their data. Calitem receives documents from various channels and automates the subsequent accounting process.
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Short answer
Choose Calitem to automate business processes with custom workflows, including purchase checks, line-level allocations and your own approval rules. It adapts to the rules of companies and accounting firms and generates journal entries for their ERP.
Consider Get My Receipts if you want to extract receipts from Gmail and compile them into a spreadsheet to review or deliver to your accountant.
What is Get My Receipts and how does it work?
Get My Receipts is a cloudHQ tool integrated into Gmail. Search for email receipts and export their data, amounts and context to spreadsheets. Its scope focuses on collecting information from the mailbox to work on it outside of the mail.
This is how the work is organized:
- Open the tool in Gmail.The user uses the extension integrated into their email account.
- Extract receipts.The tool gathers the data of the messages and their supporting documents.
- Work the export.The result is delivered in formats such as Google Sheets, Excel or CSV.
Get My Receipts resolves a collection task from Gmail. Calitem automates an accounts payable process with verifications, allocations, approvals and entries in the ERP.
When Get My Receipts fits
- Receipts in Gmail.The documentation you need is concentrated in that mailbox.
- Delivered on a sheet.You want to work with the data in Sheets, Excel or CSV.
- Timely collection.You need to sort accumulated receipts for review or delivery to the accountant.
What is Calitem?
Calitem is the AI accounting system that automates accounts payable, from receiving documents to posting journal entries in your ERP.
It is designed for companies where each invoice can require several checks: finding the purchase order, checking what was received, allocating the expense and obtaining the right approval. Calitem connects this work with your accounting rules and business systems.
Where Get My Receipts has the advantage
Work within Gmail
The tool is used from the mailbox that the user already manages. It fits when all the receipts you want to collect are in Gmail and the objective is to get them out of the email in an organized way.
Export to spreadsheets
Get My Receipts delivers the information in Google Sheets, Excel or CSV. It is useful for those who review expenses using a spreadsheet or need to prepare a file for their accountant.
Context of the message next to the receipt
The export incorporates text from the email in addition to the receipt data. This context helps interpret a purchase when the amount or the name of the supplier alone does not explain the expense.
Collection of history receipts
The tool allows you to gather receipts that are already in the mailbox. It is suitable when the user must organize accumulated documentation before an accounting review and wants to avoid searching for each message separately.
Where Calitem has the advantage
Documents from your team channels
Calitem receives invoices and documents from email, WhatsApp, Teams and shared repositories. A person in a store or warehouse can send a photo without installing another app. The documentation enters the same accounting process, although it arrives through different channels.
Extraction tailored to your documents
The AI extracts general data, lines and specific fields of your operation. Calitem processes up to 250 documents every five minutes, to absorb large volumes without transcribing invoices one by one. Fields with low confidence are reviewed.
Duplicate invoices under control
Calitem detects duplicate documents automatically. When the same invoice arrives through different channels, your team can identify repetition before it turns into more accounting work.
Matching invoices, purchase orders and delivery notes
Calitem matches the three documents line by line and checks references, quantities, prices and taxes. If more units are invoiced than received, or a price changes, it flags the difference for your team to review before posting.
Accounts and cost centers by line
One invoice can include expenses from several stores, departments or projects. Calitem assigns categories, subaccounts and cost centres to each line using your chart of accounts and the team’s previous classifications.
Approvals that follow your rules
Define who must approve based on the amount, legal entity, cost centre or supplier. Calitem routes each document through the appropriate workflow and can automatically approve transactions that meet your limits.
AI-generated accounting entries
Calitem uses your chart of accounts and previous accounting decisions to generate journal entries and send them to your ERP. Allocations are included, so the team does not have to re-enter information that has already been processed.
Integrations that connect the entire operation
Calitem connects the ERP to stock systems, POS and internal tools using native integrations and an open API. Specific connections adapt to the flow and data your operation needs, to reduce manual transfers between systems.
Several companies, well-organized accounting
Calitem supports multiple legal entities and cost centres. Classifications and approval routes follow your operational structure, whether you are a group of companies or an accounting firm managing clients’ accounts.
Analysis of accounting information
Calitem allows you to analyze the accounting and accounts payable information it processes. Your team can use that data to track the operation and understand expenses, as well as complete the work on each invoice.
Learn more: Document receptionInvoice, purchase order and delivery note matchingApproval workflowsAutomated accounting
Choose Get My Receipts if…
- The documentation you need is concentrated in that mailbox.
- You want to work with the data in Sheets, Excel or CSV.
- You need to sort accumulated receipts for review or delivery to the accountant.
Choose Calitem if…
- You manage a high volume of invoices or processes that require several checks before posting.
- You need to cross invoices, orders and delivery notes by line and detect differences in quantities or prices.
- You distribute the expense of the same invoice between different accounts and cost centers.
- You want to configure approvals by company code, cost center, amount, or supplier.
- You are looking to automate the generation of entries with your chart of accounts and previous classifications.
- You need to connect the ERP with stock systems, POS or other tools in your operation.
Frequently asked questions about Get My Receipts and Calitem
When to choose Get My Receipts and when to choose Calitem?
Get My Receipts fits the bill if you want to pull receipts from Gmail and compile them into a spreadsheet to review or hand to your accountant. Calitem is designed to automate a high volume of documents and accounts payable processes with purchase reconciliation, allocations by line and approvals adapted to the company or accounting firm, up to the entry in the ERP.
What programs does Calitem integrate with?
Calitem integrates with most ERP available on the market, such as A3, Sage, SAP, NetSuite, QuickBooks, Holded and more than 20 others. Available dimensions vary by connector: channels in a3innuva, projects in Sage, and tags in Holded.
How does Calitem manage cost centers?
Calitem uses projects, channels or other dimensions depending on your accounting software. It can assign them automatically using addresses, descriptions, suppliers or products.
How does Calitem match invoices, delivery notes and purchase orders?
Calitem’s document management system matches invoices, purchase orders and delivery notes and compares their products. It checks references, quantities, prices and taxes line by line and flags differences for review.
How does duplicate detection work in Calitem?
Calitem identifies duplicates based on the digital ID of each document and crossing data such as amounts, document number and supplier to flag duplicates to the user.
How does the workflow builder in Calitem work?
In Calitem you can configure routes by company code, cost center, amount or supplier, with automatic approval for operations that comply with your rules.