AI-powered accounting

So much more than an invoice scanner.

Calitem is the AI platform that integrates with your ERP. It manages accounts payable, from document extraction through to journal entry preparation with Artificial Intelligence.

Book a demo

ATLASINDUSTRIAL SUPPLY

2400 Meridian Industrial ParkRotterdam · Netherlands · VAT NL8612.44.820.B01

INVOICEAIS-2604187

Issue date14/04/26

Due date14/05/26

ReferencePO-2026-118

Delivery noteDN-4481

Payment methodSEPA transfer

Bill toNorthstar Retail GroupCentral Distribution Hub · Madrid · SpainVAT ESB88406289

Description	SKU	Quantity	Unit	Unit price	Amount
Stainless steel fasteners M8×40	FT-M8-040	480	boxes	€18.40	€8,832.00
Nitrile safety gloves, size L	PPE-NTR-L	120	pairs	€14.80	€1,776.00
Shipping cartons 600×400×400	PK-604040	2,500	pcs	€1.62	€4,050.00
Aluminium shelving upright 2400	WR-2400	96	pcs	€42.50	€4,080.00
Food-grade pallet wrap 500 mm	PK-WR-500	180	rolls	€11.25	€2,025.00
Thermal barcode labels 100×150	LB-100150	80	rolls	€28.90	€2,312.00
Heavy-duty dock leveller bumpers	DK-BMP-HD	24	pairs	€89.00	€2,136.00

Subtotal€25,211.00

Tax 21%€5,294.31

Total€30,505.31

Payment detailsInclude invoice reference AIS-2604187

ATLASINDUSTRIAL SUPPLY

Delivery note

2400 Meridian Industrial ParkRotterdam · Netherlands ·

Delivery note: DN-4481
Received: 09/04/26
Purchase order: PO-2026-118

Bill toNorthstar Retail GroupCentral Distribution Hub · Madrid · Spain

Description	SKU	Quantity	Unit	Amount
Stainless steel fasteners M8×40	FT-M8-040	480	boxes	€8,832.00
Nitrile safety gloves, size L	PPE-NTR-L	120	pairs	€1,776.00
Shipping cartons 600×400×400	PK-604040	2,500	pcs	€4,050.00

Total€9,880.00

ATLASINDUSTRIAL SUPPLY

Delivery note

2400 Meridian Industrial ParkRotterdam · Netherlands ·

Delivery note: DN-4482
Received: 11/04/26
Purchase order: PO-2026-118

Bill toNorthstar Retail GroupCentral Distribution Hub · Madrid · Spain

Description	SKU	Quantity	Unit	Amount
Shipping cartons 600×400×400	PK-604040	2,500	pcs	€4,050.00
Aluminium shelving upright 2400	WR-2400	96	pcs	€4,080.00
Food-grade pallet wrap 500 mm	PK-WR-500	180	rolls	€2,025.00

Total€10,417.00

ATLASINDUSTRIAL SUPPLY

Delivery note

2400 Meridian Industrial ParkRotterdam · Netherlands ·

Delivery note: DN-4483
Received: 14/04/26
Purchase order: PO-2026-118

Bill toNorthstar Retail GroupCentral Distribution Hub · Madrid · Spain

Description	SKU	Quantity	Unit	Amount
Food-grade pallet wrap 500 mm	PK-WR-500	180	rolls	€2,025.00
Thermal barcode labels 100×150	LB-100150	80	rolls	€2,312.00
Heavy-duty dock leveller bumpers	DK-BMP-HD	24	pairs	€2,136.00

Total€10,208.31

ATLASINDUSTRIAL SUPPLY

Purchase order

2400 Meridian Industrial ParkRotterdam · Netherlands ·

Purchase order: PO-2026-118
Issue date: 14/04/26
Due date: 14/05/26

SupplierAtlas Industrial Supply2400 Meridian Industrial Park · Rotterdam · Netherlands

Description	SKU	Quantity	Unit price	Amount
Stainless steel fasteners M8×40	FT-M8-040	480	€18.40	€8,832.00
Nitrile safety gloves, size L	PPE-NTR-L	120	€14.80	€1,776.00
Shipping cartons 600×400×400	PK-604040	2,500	€1.62	€4,050.00
Aluminium shelving upright 2400	WR-2400	96	€42.50	€4,080.00
Food-grade pallet wrap 500 mm	PK-WR-500	180	€11.25	€2,025.00
Thermal barcode labels 100×150	LB-100150	80	€28.90	€2,312.00
Heavy-duty dock leveller bumpers	DK-BMP-HD	24	€89.00	€2,136.00

Total€30,505.31

✓ Documents match

NOVAPACKAGING WHOLESALE

18 Dominion WayManchester · United KingdomVAT GB438772018

INVOICENPW-8821

Issue date12/04/26

Due date12/05/26

ReferencePO-2026-104

Delivery noteDN-NPW-772

Payment methodSEPA transfer

Bill toNorthstar Retail GroupCentral Distribution Hub · Madrid · SpainVAT ESB88406289

Description	SKU	Quantity	Unit	Unit price	Amount
Double-wall cartons 600×400×400	BX-DW-6040	1,800	boxes	€2.35	€4,230.00
Recycled paper void fill	VF-RP-400	400	rolls	€9.80	€3,920.00
Euro-pallet stretch film	SF-EP-500	120	rolls	€18.60	€2,232.00
Tamper-evident carton tape	TP-TE-048	480	rolls	€2.75	€1,320.00
Thermal shipping labels 100×150	LB-TH-1015	80	rolls	€32.40	€2,592.00
Pallet corner protectors	PC-800	600	pcs	€1.25	€750.00
Steel strapping dispensers	ST-DSP-01	25	pcs	€17.83	€445.75

Subtotal€15,489.75

Tax 21%€3,252.85

Total€18,742.60

Payment detailsInclude invoice reference NPW-8821

ReviewLinesChat

Automation workflow

1Extract and reviewOpen

Extracted invoice data

VendorAtlas Industrial Supply

Tax IDVAT NL8612.44.820.B01

Basic data

Document typeINVOICE

Invoice numberAIS-2604187

Issue date14/04/26

Due date14/05/26

Amounts

Subtotal€25,211.00

Tax amount€5,294.31

CurrencyEUR

Total€30,505.31

Accounting data

Purchase orderPO-2026-118

Payment methodSEPA transfer

2Three-way matchingWaiting

Three-way matchingAll source documents agree

Purchase orderPO-2026-118Delivery noteDN-4481Delivery noteDN-4482Delivery noteDN-4483

SourceReferenceTotalResult

Purchase orderPO-2026-118€30,505.31✓

3 delivery notesDN-4481 · 4482 · 4483€30,505.31✓

InvoiceAIS-2604187€30,505.31✓

3Cost center and categoryWaiting

Invoice lineCategoryCost center

Stainless steel fasteners M8×40FT-M8-040 · €8,832.00602000 · Inventory and suppliesMadrid DC

Nitrile safety gloves, size LPPE-NTR-L · €1,776.00602100 · Packaging and warehouseRetail Ops

Shipping cartons 600×400×400PK-604040 · €4,050.00602100 · Packaging and warehouseMadrid DC

Aluminium shelving upright 2400WR-2400 · €4,080.00602000 · Inventory and suppliesMadrid DC

Food-grade pallet wrap 500 mmPK-WR-500 · €2,025.00602100 · Packaging and warehouseRetail Ops

Thermal barcode labels 100×150LB-100150 · €2,312.00602100 · Packaging and warehouseRetail Ops

Heavy-duty dock leveller bumpersDK-BMP-HD · €2,136.00602000 · Inventory and suppliesMadrid DC

Invoice codingCoding summary✓ All lines coded

Accounting categories602000 · Inventory and supply purchases3 lines602100 · Packaging and warehouse supplies4 lines

Cost centersMadrid Distribution Centre4 linesRetail Operations3 lines

4ApprovalWaiting

Approval routeChoose an approver

MLMarta LópezAccounts Payable Manager

EVElena VargasCFO

DMDaniel MartínFinancial Controller

JSJavier SotoOperations Director

5Create accounting entryWaiting

Accounting entryJournal entry ready

✓ Balanced

Entry referenceJE-2026-041814/04/26

AccountDebitCredit

602000Inventory and supply purchases€15,048.00

602100Packaging and warehouse supplies€10,163.00

472000Input VAT€5,294.31

400000Trade payables€30,505.31

Upload invoices

AATLASINDUSTRIAL SUPPLY

INVOICEAIS-2604187

Issue date14/04/26ReferencePO-2026-118

Bill toNorthstar Retail Group

Stainless steel fasteners M8×40€8,832.00

Nitrile safety gloves, size L€1,776.00

Shipping cartons 600×400×400€4,050.00

Aluminium shelving upright 2400€4,080.00

40 hourssaved per month on average

80%lower document-management cost

Multi-entityand multi-cost-centre logic

AI for accounting

Why Calitem is different

Intelligence

Calitem learns from your chart of accounts and your classification decisions.

Precision

By combining OCR and AI, Calitem extracts data with 98% accuracy.

Speed

Process up to 250 documents every five minutes. Go live in one week.

Native integrations

Calitem integrates with your ERP and existing systems. Use our open API.

Integrations

Connected to your systems.

Calitem connects to more than 20 ERPs, inventory, stock and payment systems, internal tools, and more.

Platform

The accounting system that does the work for you.Calitem finds invoices across your systems. It matches them and requests approval. It prepares journal entries for your ERP.

Automatic invoice discovery. Calitem finds invoices in your email, messaging platforms, and repositories, then imports them into the system automatically.

Status	Reconciliation status	Supplier	Type	Amount	Document no.	Cost centre
ProcessingNew	UnreconciledMatches	northstar_0184.pdfNorthstar Office Supply	OtherInvoice	0,00 €1.284,50 €	NS-260818-04	Madrid HQ
ProcessingNew	UnreconciledMatches	meridian_dn_80417.pdfMeridian Foods	OtherDelivery note	0,00 €642,20 €	DN-80417	Operations South
ProcessingNew	UnreconciledMatches	vela_energy_10482.pdfVela Energy Systems	OtherInvoice	0,00 €3.960,00 €	VE-10482	Barcelona
ProcessingNew	UnreconciledMatches	lumen_packaging_2219.pdfLumen Packaging	OtherDelivery note	0,00 €918,74 €	LP-DN-2219	Logistics
ProcessingNew	UnreconciledUnreconciled	orbital_facilities_7781.pdfOrbital Facility Services	OtherInvoice	0,00 €2.176,30 €	OFS-7781	Madrid HQ
ProcessingNew	UnreconciledUnreconciled	asteria_components_441.pdfAsteria Components	OtherInvoice	0,00 €6.435,90 €	AC-2026-441	Production
ProcessingNew	UnreconciledMatches	solstice_freight_2380.pdfSolstice Freight Europe	OtherInvoice	0,00 €784,60 €	SF-260820-38	Logistics
ProcessingNew	UnreconciledMatches	meridian_foods_912.pdfMeridian Foods	OtherInvoice	0,00 €2.408,12 €	MF-2026-912	Operations South

Capture documents from anywhere.

Take a picture with your phone and send it straight to Calitem, with no extra app to install.

RIVERSIDE MARKET12 River St · MadridReceipt RS-250523-1047

ItemQtyAmount

MAT-2042€29.90

GR-0051€6.25

SEA-1102€6.90

LEV-1001€12.50

Subtotal€66.60VAT 21%€13.98

9:41

RIVERSIDE MARKET12 River St · MadridReceipt RS-250523-1047

ItemQtyAmount

MAT-2042€29.90

GR-0051€6.25

SEA-1102€6.90

LEV-1001€12.50

Subtotal€66.60VAT 21%€13.98

9:41

HDAa

9:41

Calitemonline

Today

RIVERSIDE MARKET12 River St · MadridReceipt RS-250523-1047

ItemQtyAmount

MAT-2042€29.90

GR-0051€6.25

SEA-1102€6.90

LEV-1001€12.50

Subtotal€66.60VAT 21%€13.98

09:41 ✓✓

Document received!

09:41

Stop duplicate invoices before processing.

Calitem checks each new document against invoices already received and flags duplicates before they reach extraction.

More precise, faster, and more customizable than an OCR. By combining AI and OCR, Calitem delivers highly accurate document scanning and lets you extract custom fields.

INV-2026-0084.pdf

SupplierAtlas Industrial SupplyNL8621.44.820.B01

#INV-0084INV-2026-0084

Issue date14 Apr 2026

Due date14 May 2026

Currency · TaxEUR · 21%

Extracted lines

ReferenceDescriptionQtyAmountAccount

FT-M8-040Steel fasteners M8×40480€8,832.00629

PPE-NTR-LSafety gloves, size L120€1,776.00629

PK-604040Shipping cartons2,500€4,050.00621

WR-2400Aluminium shelving96€4,080.00629

98% extraction accuracy with AI.

Process up to 250 documents every five minutes.

Accounting context on every line.

Assign cost centres and categories for each invoice line, including the custom fields your business needs.

Invoice, purchase order, and delivery note matched line by line. Calitem links the invoice, purchase order, and delivery note, then checks references, quantities, prices, and taxes. It highlights differences and mistakes for you.

!Lines partially matched

Invoice · AIS-2604187Show document

›Unmatched lines2

⌄✓Matched with delivery note: DN-44814 matched lines

DescriptionCost centreCategoryUnitQuantityUnit priceDiscountNet lineVATTotal

Steel fasteners M8×40FT-M8-040CC-WH-02629pcs480€18.400%€8,832.0021%€10,686.72

Safety gloves, size LPPE-NTR-LCC-OPS-01629pcs120€14.800%€1,776.0021%€2,148.96

Shipping cartonsPK-604040CC-LOG-03621pcs2,500€1.620%€4,050.0021%€4,900.50

Aluminium shelvingWR-2400CC-MAD-01629pcs96€42.500%€4,080.0021%€4,936.80

›✓Matched with delivery note: DN-44824 matched lines

›✓Matched with delivery note: DN-44833 matched lines

AIS-2604187.pdf− 90% +

ATLASINDUSTRIAL SUPPLY

2400 Meridian Industrial ParkRotterdam · NetherlandsVAT NL8612.44.820.B01

INVOICEAIS-2604187

Issue date14/04/26

ReferencePO-2026-118

Delivery noteDN-4481

Bill toNorthstar Retail GroupCentral Distribution Hub · Madrid · Spain

Description	SKU	Quantity	Unit	Unit price	Amount
Stainless steel fasteners M8×40	FT-M8-040	480	boxes	€18.40	€8,832.00
Nitrile safety gloves, size L	PPE-NTR-L	120	pairs	€14.80	€1,776.00
Shipping cartons 600×400×400	PK-604040	2,500	pcs	€1.62	€4,050.00
Aluminium shelving upright 2400	WR-2400	96	pcs	€42.50	€4,080.00
Food-grade pallet wrap 500 mm	PK-WR-500	180	rolls	€11.25	€2,025.00
Thermal barcode labels 100×150	LB-100150	80	rolls	€28.90	€2,312.00
Heavy-duty dock leveller bumpers	DK-BMP-HD	24	pairs	€89.00	€2,136.00

Total€30,505.31

DN-4481.pdf− 90% +

ATLASINDUSTRIAL SUPPLY

2400 Meridian Industrial ParkRotterdam · NetherlandsVAT NL8612.44.820.B01

Delivery noteDN-4481

Issue date09/04/26

ReferencePO-2026-118

Delivery noteDN-4481

Bill toNorthstar Retail GroupCentral Distribution Hub · Madrid · Spain

Description	SKU	Quantity	Unit	Unit price	Amount
Stainless steel fasteners M8×40	FT-M8-040	480	boxes	€18.40	€8,832.00
Nitrile safety gloves, size L	PPE-NTR-L	120	pairs	€14.80	€1,776.00
Shipping cartons 600×400×400	PK-604040	2,500	pcs	€1.62	€4,050.00
Aluminium shelving upright 2400	WR-2400	96	pcs	€42.50	€4,080.00
Food-grade pallet wrap 500 mm	PK-WR-500	180	rolls	€11.25	€2,025.00
Thermal barcode labels 100×150	LB-100150	80	rolls	€28.90	€2,312.00
Heavy-duty dock leveller bumpers	DK-BMP-HD	24	pairs	€89.00	€2,136.00

Total€9,880.00

AIS-2604187 · 4 LinesDN-4481 · 4 Lines ✓ Matched

DescriptionCost centreQuantityUnit priceVATTotalDescriptionCost centreQuantityUnit priceVATTotal

Steel fasteners M8×40FT-M8-040CC-WH-02480€18.4021%€10,686.72

Safety gloves, size LPPE-NTR-LCC-OPS-01120€14.8021%€2,148.96

Shipping cartonsPK-604040CC-LOG-032,500€1.6221%€4,900.50

Aluminium shelvingWR-2400CC-MAD-0196€42.5021%€4,936.80

Create intelligent approval workflows based on how your team operates. Make sure every invoice is approved by the right person before it is paid. Decide approval workflows based on amount, cost centre, legal entity, or other characteristics.

▷ Trigger✓ Triggered✓ Completed✓ Completed✓ Completed✓ Approved

InvoiceReceived

Invoice extractionCustom fields configured

Three-way matchingMatched documents

IfAmount exceeds €25,000

TrueFalse

ApprovalFinance · Europe

Continue automaticallyWithin configured limits

Resolve invoice questions in context.

Tag a teammate without moving the conversation away from the invoice.

Easy to review and submit.

Review the proposed journal entry and submit it to your ERP without leaving the workflow.

Automate accounting-entry generation based on your past decisions. Calitem learns about your business from your chart of accounts and from the previous accounting-category and cost-centre decisions taken by your team.

Entry readyINV-0084 · Atlas Supply

30/04/2026-6020001Atlas SupplyINV-0084€12,640.00

30/04/2026-6021001Atlas SupplyINV-0084€8,210.00

30/04/2026-6290001Atlas SupplyINV-0084€4,361.00

30/04/2026-4720001Atlas SupplyINV-0084€5,294.31

30/04/2026-4000001Atlas SupplyINV-0084€30,505.31

Implementation

Live in one week.

Calitem is quick and easy to implement.

Day 1Learn and connect

Learn the workflows, connect the ERP, and import data.

Days 2 to 5Configure

Set up entities, cost centres, categories, and approvals.

Day 6Review and train

See Calitem in action, review the account, and train the team.

Day 7Go live

Your team is onboarded and Calitem enters production.

Get started with Calitem today.

See how Calitem is already helping finance teams save time and resources.

Book a demo

So much more than an invoice scanner.

One workflow

Intelligence

Precision

Speed

Native integrations

Connected to your systems.

Live in one week.

Get started with Calitem today.