The best alternative to Hubdoc in 2026
Hubdoc captures and extracts data from financial documents. Calitem connects receiving with reconciliation, approvals and posting.
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Short answer
Choose Calitem to automate business processes with custom workflows, including purchase checks, line-level allocations and your own approval rules. It adapts to the rules of companies and accounting firms and generates journal entries for their ERP.
Consider Hubdoc if you are looking to gather supporting documents and convert your data into transactions for Xero or QuickBooks Online, sharing the documentation with your accountant.
What is Hubdoc and how does it work?
Hubdoc is a financial document capture tool. Allows you to send photos, upload files and forward invoices by mail. Extracts information to prepare records and preserve documents related to accounting work.
This is how the work is organized:
- Gather the supporting documents.Users take photos, upload files, or forward documents from email.
- Extract the data.Hubdoc converts document information into usable fields.
- Share and publish.The team delivers the data to the accounting program and shares the documentation with its accountant.
Hubdoc resolves the collection and preparation of receipts. Calitem connects documents with purchasing rules, line-level allocations, approvals and journal entry generation in ERP.
When Hubdoc fits
- Receipt file.You want to gather photos, documents and mail bills.
- I work with Xero or QuickBooks Online.You are looking to prepare information for one of these programs.
- Delivery to the accountant.You need to share documentation with whoever keeps your accounts.
What is Calitem?
Calitem is the AI accounting system that automates accounts payable, from receiving documents to posting journal entries in your ERP.
It is designed for companies where each invoice can require several checks: finding the purchase order, checking what was received, allocating the expense and obtaining the right approval. Calitem connects this work with your accounting rules and business systems.
Where Hubdoc has the advantage
Capture from mobile
Hubdoc allows you to photograph and send receipts from the application. It fits when the team needs to incorporate paper documents into the accounting file during their daily work.
Documents sent by mail
Invoice forwarding provides a way to gather files that arrive in your mailbox. It is useful for businesses that want to centralize receipts without uploading them individually from a computer folder.
Data and document in accounting
The connection with Xero and QuickBooks Online allows you to prepare operations while preserving the associated receipt. It makes it easier for whoever reviews the record to consult the document that originated it.
Collaboration with the accountant
Hubdoc allows you to share the document file with accounting professionals. It fits when the objective is to organize the delivery of receipts between a small business and the office that maintains its accounts.
Where Calitem has the advantage
Documents from your team channels
Calitem receives invoices and documents from email, WhatsApp, Teams and shared repositories. A person in a store or warehouse can send a photo without installing another app. The documentation enters the same accounting process, although it arrives through different channels.
Extraction tailored to your documents
The AI extracts general data, lines and specific fields of your operation. Calitem processes up to 250 documents every five minutes, to absorb large volumes without transcribing invoices one by one. Fields with low confidence are reviewed.
Duplicate invoices under control
Calitem detects duplicate documents automatically. When the same invoice arrives through different channels, your team can identify repetition before it turns into more accounting work.
Matching invoices, purchase orders and delivery notes
Calitem matches the three documents line by line and checks references, quantities, prices and taxes. If more units are invoiced than received, or a price changes, it flags the difference for your team to review before posting.
Accounts and cost centers by line
One invoice can include expenses from several stores, departments or projects. Calitem assigns categories, subaccounts and cost centres to each line using your chart of accounts and the team’s previous classifications.
Approvals that follow your rules
Define who must approve based on the amount, legal entity, cost centre or supplier. Calitem routes each document through the appropriate workflow and can automatically approve transactions that meet your limits.
AI-generated accounting entries
Calitem uses your chart of accounts and previous accounting decisions to generate journal entries and send them to your ERP. Allocations are included, so the team does not have to re-enter information that has already been processed.
Integrations that connect the entire operation
Calitem connects the ERP to stock systems, POS and internal tools using native integrations and an open API. Specific connections adapt to the flow and data your operation needs, to reduce manual transfers between systems.
Several companies, well-organized accounting
Calitem supports multiple legal entities and cost centres. Classifications and approval routes follow your operational structure, whether you are a group of companies or an accounting firm managing clients’ accounts.
Analysis of accounting information
Calitem allows you to analyze the accounting and accounts payable information it processes. Your team can use that data to track the operation and understand expenses, as well as complete the work on each invoice.
Learn more: Document receptionInvoice, purchase order and delivery note matchingApproval workflowsAutomated accounting
Choose Hubdoc if…
- You want to gather photos, documents and mail bills.
- You are looking to prepare information for one of these programs.
- You need to share documentation with whoever keeps your accounts.
Choose Calitem if…
- You manage a high volume of invoices or processes that require several checks before posting.
- You need to cross invoices, orders and delivery notes by line and detect differences in quantities or prices.
- You distribute the expense of the same invoice between different accounts and cost centers.
- You want to configure approvals by company code, cost center, amount, or supplier.
- You are looking to automate the generation of entries with your chart of accounts and previous classifications.
- You need to connect the ERP with stock systems, POS or other tools in your operation.
Frequently asked questions about Hubdoc and Calitem
For which company is Hubdoc best and for which company is Calitem best?
Hubdoc is suitable if you are looking to gather supporting documents and convert your data into operations for Xero or QuickBooks Online, sharing the documentation with your accountant. Calitem is designed to automate a high volume of documents and accounts payable processes with purchase reconciliation, allocations by line and approvals adapted to the company or accounting firm, up to the entry in the ERP.
What programs does Calitem integrate with?
Calitem integrates with most ERP available on the market, such as A3, Sage, SAP, NetSuite, QuickBooks, Holded and more than 20 others. Available dimensions vary by connector: channels in a3innuva, projects in Sage, and tags in Holded.
How does Calitem manage cost centers?
Calitem uses projects, channels or other dimensions depending on your accounting software. It can assign them automatically using addresses, descriptions, suppliers or products.
How does Calitem match invoices, delivery notes and purchase orders?
Calitem’s document management system matches invoices, purchase orders and delivery notes and compares their products. It checks references, quantities, prices and taxes line by line and flags differences for review.
How does duplicate detection work in Calitem?
Calitem identifies duplicates based on the digital ID of each document and crossing data such as amounts, document number and supplier to flag duplicates to the user.
How does the workflow builder in Calitem work?
In Calitem you can configure routes by company code, cost center, amount or supplier, with automatic approval for operations that comply with your rules.