The best alternative to Inmatic in 2026
A comparison of Calitem and Inmatic: how each tool works, what it automates and when it fits with the work of your company or accounting firm.
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Short answer
Choose Calitem to automate business processes with custom workflows, including purchase checks, line-level allocations and your own approval rules. It adapts to the rules of companies and accounting firms and generates journal entries for their ERP.
Consider Inmatic if you want to speed up receipt and posting of invoices supplied by your accounting clients. Its offering also includes document management, approvals and analytical accounting.
What is Inmatic and how does it work?
Inmatic is an accounting automation software that combines OCR and artificial intelligence to convert invoices into entries. It is especially aimed at accounting firms and offices, although it also works with company accounting departments. It works connected to the accounting program used by the team.
The invoice posting process in Inmatic has three steps:
- Connect the accounting program.The companies and the connector are configured to incorporate their accounting information.
- Upload and process invoices.Inmatic extracts data from files such as PDF, JPG or PNG and prepares entries, also with various types of taxes on one invoice.
- Review and account.The team can review the entries and post them one by one or in batches.
Its document manager also allows you to reconcile invoices and delivery notes and approve documents before posting them. Analytic dimensions, such as projects or channels, depend on the connector used.
When Inmatic fits
- Accounting for customer invoices.Its proposal is aimed at the work of agencies and offices, including the accumulation of invoices at quarterly closings.
- Batch review and accounting.Inmatic allows you to review entries before posting them, individually or together.
- Connection with accounting software.It offers connectors, CSV export, API and custom developments.
What is Calitem?
Calitem is the AI accounting system that automates accounts payable, from receiving documents to posting journal entries in your ERP.
It is designed for companies where each invoice can require several checks: finding the purchase order, checking what was received, allocating the expense and obtaining the right approval. Calitem connects this work with your accounting rules and business systems.
Where Inmatic has the advantage
An approach focused on the accounting firm
Inmatic is oriented to the work of accounting firms and agencies: receiving invoices from their clients and expediting their accounting, especially in quarterly closings. It is an option to consider when the main objective is to accelerate this work within the office.
Batch invoice review and posting
Inmatic allows you to review the entries and post them individually or together. This flow is useful when the team is reviewing many invoices and wants to get them into the accounting program in one session.
Connectors for regular consulting programs
Inmatic has connections for programs such as Sage Despachos, Sage 200 and a3innuva. It also offers CSV, API and custom developments. It can fit when the office wants to automate the entry of invoices in the software it already works with.
Document management beyond invoices
Its document manager allows you to organize documents such as payrolls and contracts, control access and configure flows. It is an option for offices that want to gather administrative documentation of different types along with accounting work.
Where Calitem has the advantage
Documents from your team channels
Calitem receives invoices and documents from email, WhatsApp, Teams and shared repositories. A person in a store or warehouse can send a photo without installing another app. The documentation enters the same accounting process, although it arrives through different channels.
Extraction tailored to your documents
The AI extracts general data, lines and specific fields of your operation. Calitem processes up to 250 documents every five minutes, to absorb large volumes without transcribing invoices one by one. Fields with low confidence are reviewed.
Duplicate invoices under control
Calitem detects duplicate documents automatically. When the same invoice arrives through different channels, your team can identify repetition before it turns into more accounting work.
Matching invoices, purchase orders and delivery notes
Calitem matches the three documents line by line and checks references, quantities, prices and taxes. If more units are invoiced than received, or a price changes, it flags the difference for your team to review before posting.
Accounts and cost centers by line
One invoice can include expenses from several stores, departments or projects. Calitem assigns categories, subaccounts and cost centres to each line using your chart of accounts and the team’s previous classifications.
Approvals that follow your rules
Define who must approve based on the amount, legal entity, cost centre or supplier. Calitem routes each document through the appropriate workflow and can automatically approve transactions that meet your limits.
AI-generated accounting entries
Calitem uses your chart of accounts and previous accounting decisions to generate journal entries and send them to your ERP. Allocations are included, so the team does not have to re-enter information that has already been processed.
Integrations that connect the entire operation
Calitem connects the ERP to stock systems, POS and internal tools using native integrations and an open API. Specific connections adapt to the flow and data your operation needs, to reduce manual transfers between systems.
Several companies, well-organized accounting
Calitem supports multiple legal entities and cost centres. Classifications and approval routes follow your operational structure, whether you are a group of companies or an accounting firm managing clients’ accounts.
Analysis of accounting information
Calitem allows you to analyze the accounting and accounts payable information it processes. Your team can use that data to track the operation and understand expenses, as well as complete the work on each invoice.
Learn more: Document receptionInvoice, purchase order and delivery note matchingApproval workflowsAutomated accounting
Choose Inmatic if…
Choose Calitem if…
- You manage a high volume of invoices or processes that require several checks before posting.
- You need to cross invoices, orders and delivery notes by line and detect differences in quantities or prices.
- You distribute the expense of the same invoice between different accounts and cost centers.
- You want to configure approvals by company code, cost center, amount, or supplier.
- You are looking to automate the generation of entries with your chart of accounts and previous classifications.
- You need to connect the ERP with stock systems, POS or other tools in your operation.
Frequently asked questions about Inmatic and Calitem
For which company is Inmatic best and for which company is Calitem best?
Calitem is a product more focused on internal finance teams of a company that want to automate complex processes or a high volume of invoices. Inmatic is more focused on agencies that work with multiple small clients and want to automate their administrative management with them.
What programs does Calitem integrate with?
Calitem integrates with most ERP available on the market, such as A3, Sage, SAP, NetSuite, QuickBooks, Holded and more than 20 others. Available dimensions vary by connector: channels in a3innuva, projects in Sage, and tags in Holded.
How does Calitem manage cost centers?
Calitem uses projects, channels or other dimensions depending on your accounting software. It can assign them automatically using addresses, descriptions, suppliers or products.
How does Calitem match invoices, delivery notes and purchase orders?
Calitem’s document management system matches invoices, purchase orders and delivery notes and compares their products. It checks references, quantities, prices and taxes line by line and flags differences for review.
How does duplicate detection work in Calitem?
Calitem identifies duplicates based on the digital ID of each document and crossing data such as amounts, document number and supplier to flag duplicates to the user.
How does the workflow builder in Calitem work?
In Calitem you can configure routes by company code, cost center, amount or supplier, with automatic approval for operations that comply with your rules.