The best alternative to Candis in 2026
Candis organizes invoices and business expenses in Germany. Calitem configures the reconciliation, allocation and approval of purchases around each operation.
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Short answer
Choose Calitem to automate business processes with custom workflows, including purchase checks, line-level allocations and your own approval rules. It adapts to the rules of companies and accounting firms and generates journal entries for their ERP.
Consider Candis if you work in the German accounting environment and are looking to bring together invoices, approvals, expenses and contracts with connections like DATEV.
What is Candis and how does it work?
Candis is an accounts payable and expense management platform developed for the German market. Capture, review and pre-post invoices, organize approvals and connect with accounting programs and ERP. Your catalog adds contracts, cards and employee expenses.
This is how the work is organized:
- Receive and prepare.The platform captures invoices and proposes their accounting treatment.
- Apply controls.The documents cycle through the configured rules and approvals.
- Deliver and keep.The data is exported to the accounting system and the documents remain organized.
Candis and Calitem offer approval rules, three-way matching, and integration with the ERP. Candis highlights its connection to DATEV and German invoice formats; Calitem adapts the accounts payable circuit to the company's documents, rules and systems.
When Candis fits
- German environment.You work with DATEV and documents like XRechnung or ZUGFeRD.
- Supplier contracts.You want to track contract deadlines along with invoices.
- Employee expenses.You need to manage refunds and travel in addition to accounts payable.
What is Calitem?
Calitem is the AI accounting system that automates accounts payable, from receiving documents to posting journal entries in your ERP.
It is designed for companies where each invoice can require several checks: finding the purchase order, checking what was received, allocating the expense and obtaining the right approval. Calitem connects this work with your accounting rules and business systems.
Where Candis has the advantage
Work connected with DATEV
Candis offers connections to DATEV's accounting and invoice data services. It fits in companies that collaborate with a German accounting firm and want to incorporate document preparation into that environment.
German electronic invoice formats
The platform receives and validates XRechnung and ZUGFeRD. This scope is relevant when supplier documentation uses these formats and the team must also work on the structured content of the document.
Contracts and expiration notices
Candis allows you to keep contracts and receive notices about their deadlines. This is useful when recurring invoices need to be reviewed along with supplier commitments and renewal dates.
Employee expenses and travel
Their catalog includes reimbursements and submission of travel expenses through the app. It fits when the organization wants to bring together invoice work and employee settlements within the same offer.
Where Calitem has the advantage
Documents from your team channels
Calitem receives invoices and documents from email, WhatsApp, Teams and shared repositories. A person in a store or warehouse can send a photo without installing another app. The documentation enters the same accounting process, although it arrives through different channels.
Extraction tailored to your documents
The AI extracts general data, lines and specific fields of your operation. Calitem processes up to 250 documents every five minutes, to absorb large volumes without transcribing invoices one by one. Fields with low confidence are reviewed.
Duplicate invoices under control
Calitem detects duplicate documents automatically. When the same invoice arrives through different channels, your team can identify repetition before it turns into more accounting work.
Matching invoices, purchase orders and delivery notes
Calitem matches the three documents line by line and checks references, quantities, prices and taxes. If more units are invoiced than received, or a price changes, it flags the difference for your team to review before posting.
Accounts and cost centers by line
One invoice can include expenses from several stores, departments or projects. Calitem assigns categories, subaccounts and cost centres to each line using your chart of accounts and the team’s previous classifications.
Approvals that follow your rules
Define who must approve based on the amount, legal entity, cost centre or supplier. Calitem routes each document through the appropriate workflow and can automatically approve transactions that meet your limits.
AI-generated accounting entries
Calitem uses your chart of accounts and previous accounting decisions to generate journal entries and send them to your ERP. Allocations are included, so the team does not have to re-enter information that has already been processed.
Integrations that connect the entire operation
Calitem connects the ERP to stock systems, POS and internal tools using native integrations and an open API. Specific connections adapt to the flow and data your operation needs, to reduce manual transfers between systems.
Several companies, well-organized accounting
Calitem supports multiple legal entities and cost centres. Classifications and approval routes follow your operational structure, whether you are a group of companies or an accounting firm managing clients’ accounts.
Analysis of accounting information
Calitem allows you to analyze the accounting and accounts payable information it processes. Your team can use that data to track the operation and understand expenses, as well as complete the work on each invoice.
Learn more: Document receptionInvoice, purchase order and delivery note matchingApproval workflowsAutomated accounting
Choose Candis if…
- You work with DATEV and documents like XRechnung or ZUGFeRD.
- You want to track contract deadlines along with invoices.
- You need to manage refunds and travel in addition to accounts payable.
Choose Calitem if…
- You manage a high volume of invoices or processes that require several checks before posting.
- You need to cross invoices, orders and delivery notes by line and detect differences in quantities or prices.
- You distribute the expense of the same invoice between different accounts and cost centers.
- You want to configure approvals by company code, cost center, amount, or supplier.
- You are looking to automate the generation of entries with your chart of accounts and previous classifications.
- You need to connect the ERP with stock systems, POS or other tools in your operation.
Frequently asked questions about Candis and Calitem
For which company is Candis best and for which company is Calitem best?
Candis fits if you work in the German accounting environment and are looking to bring together invoices, approvals, expenses and contracts with connections like DATEV. Calitem is designed to automate a high volume of documents and accounts payable processes with purchase reconciliation, allocations by line and approvals adapted to the company or accounting firm, up to the entry in the ERP.
What programs does Calitem integrate with?
Calitem integrates with most ERP available on the market, such as A3, Sage, SAP, NetSuite, QuickBooks, Holded and more than 20 others. Available dimensions vary by connector: channels in a3innuva, projects in Sage, and tags in Holded.
How does Calitem manage cost centers?
Calitem uses projects, channels or other dimensions depending on your accounting software. It can assign them automatically using addresses, descriptions, suppliers or products.
How does Calitem match invoices, delivery notes and purchase orders?
Calitem’s document management system matches invoices, purchase orders and delivery notes and compares their products. It checks references, quantities, prices and taxes line by line and flags differences for review.
How does duplicate detection work in Calitem?
Calitem identifies duplicates based on the digital ID of each document and crossing data such as amounts, document number and supplier to flag duplicates to the user.
How does the workflow builder in Calitem work?
In Calitem you can configure routes by company code, cost center, amount or supplier, with automatic approval for operations that comply with your rules.