Automate your invoices in A3
Connect Calitem with A3 to extract data from your invoices and post them automatically. Documents, contacts and accounting lines synchronized by API, without typing or exchanging files.
Integration with all versions of A3
Calitem integrates with all versions of A3 Software. The connection covers accounting software for companies and accounting firms, including:
a3innuva
- Contabilidad
- Contabilidad para pymes
- ERP
a3asesor
- Eco (a3eco)
- Con (a3con)
a3ERP
- a3ERP
- a3ERP Contabilidad
What is Calitem?
Calitem is the AI accounting system that automates accounts payable, from receiving documents to posting journal entries in your ERP.
It is designed for companies where each invoice can require several checks: finding the purchase order, checking what was received, allocating the expense and obtaining the right approval. Calitem connects this work with your accounting rules and business systems.
Companies and accounting firms can automate the extraction, matching of invoices, purchase orders and delivery notes, approvals and the generation of accounting entries in A3.
Why integrate Calitem with A3
Register invoices automatically
Calitem extracts data from invoices, orders and delivery notes and dumps them directly into A3, with an instant connection via API so that typing is not necessary.
Integration of chart of accounts
Calitem crosses invoices with orders and delivery notes, assigns each product its cost center and keeps the data synchronized between the two platforms.
Reduces operational load
Reduce your team's manual workload in A3 by up to 40 hours a week.
How the integration works
Calitem integration with A3 synchronizes documents, contacts and accounting lines using API. The two platforms share the same data so you can work with both without repeating tasks or importing or exporting files. Invoices and their allocations reach A3, while suppliers, customers and accounting data remain connected.
Transmission of invoices to A3
Calitem extracts header and lines from supplier invoices, orders and delivery notes, and transmits the data directly to A3. Automatic invoice posting uses your general chart of accounts to assign accounts and subaccounts and generate entry lines.
The invoice OCR is the starting point. Calitem also cross-references each invoice with the purchasing documents, assigns the allocations and applies the process approvals before sending the accounting result.
- Verified purchases: Differences in quantity, price or tax are pointed out to the team.
- Accounting result: categories, subaccounts and allocations are prepared before transmitting it to A3.
Supplier and customer synchronisation
By connecting the two platforms, Calitem automatically imports all contacts from A3, including suppliers and customers. You do not need to upload files or re-enter the files.
When you create a new supplier in Calitem, it is also automatically created in A3. This way you can register it only once and use it in the invoice and accounting flow of both platforms.
Assignment to cost centers
Calitem uses AI to assign entire documents or invoice lines to your cost centers. The allocation can be done in several ways, depending on how the expense is organized:
- Description of the cost center. The AI relates the content of the document with the description of the center to identify the corresponding allocation.
- Supplier. A supplier can be associated with a cost center to assign its invoices.
- Shipping address. The address of the document allows the expense to be related to a headquarters, store, construction site or other center.
- Product of each line. The allocation can depend on the product, allowing the lines of the same invoice to be distributed between different centers.
The cost center of each document or line is assigned according to the A3 configuration. In a3innuva, this correspondence uses channels, maintaining the analytical structure with which your accounting already works.
Operate with multiple companies
Calitem is prepared for multi-company operations. You can manage the invoices of several companies and maintain their contacts, allocations and entries associated with the corresponding company in A3, both in a business group and in a accounting firm that maintains the accounting of different clients.
Implementation of integration with A3
The Calitem team is responsible for connecting A3 and configuring the integration. Importing contacts is automatic and does not require you to prepare or upload files. The initial connection can be completed in one day; Standard production launch includes configuration, review and training for one week.
- Day 1
Connection with A3
We connect the platforms and start the automatic import of contacts.
- Days 2–5
Accounting setup
We configure company codes, accounts, cost centers and approvals, and check data exchange.
- Day 6
Review and training
We review the configuration and show your team how to work with the integration.
- Day 7
Put into production
We activate the connected workflow between Calitem and A3.
Calitem and A3 FAQ
What versions of A3 does Calitem integrate with?
Calitem integrates with all versions of A3 Software, including a3innuva Contabilidad, a3innuva Contabilidad para pymes, a3asesor Eco, a3asesor Con, a3ERP, a3ERP Contabilidad and a3innuva ERP.
Can I use Calitem as an invoice scanner for A3?
Yes. Calitem extracts invoice data in PDF or image with AI and connects it with A3. In addition to digitizing invoices, it reconciles orders and delivery notes, assigns accounts and cost centers and generates accounting entries.
How can I scan invoices to post them in A3?
Invoices arrive at Calitem from connected channels, such as email or WhatsApp, or by uploading PDFs and images. Calitem extracts the data, performs the checks and prepares the entry to send to A3 using API.
Do I have to import or export files?
No. The connection works through API. A3 contacts are imported automatically when you connect the platforms and invoice and accounting line data is transmitted without manual file exchange.
What happens when creating a supplier in Calitem?
The new supplier is automatically created also in A3. You do not need to register the same token separately on each platform.
How are cost centers assigned in a3innuva?
Calitem can assign them with AI based on the description of the plant, supplier, shipping address or product of each line. The assignment corresponds to the A3 configuration; in a3innuva it uses the channels.
Does Calitem replace A3?
No. Calitem automates accounts payable and integrates with A3, which is still your accounting system. Both share documents, contacts and accounting data through the connection.
How much does Calitem cost?
Check the current conditions in the Calitem pricing page.
Connect Calitem with A3
Discover how to automate your invoices, synchronize contacts and bring charges directly to your accounting.
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