Automate your invoices in SAP
Automates the preparation of supplier invoices for SAP. Calitem extracts the information, reconciles orders and goods receipts and assigns account assignments before sending the result to the corresponding company code.
Integration of Calitem with SAP
The integration adapts to SAP S/4HANA Cloud, SAP S/4HANA or SAP Business One. The connection respects the product, deployment and accounting rules of each environment.
SAP S/4HANA
- SAP S/4HANA Cloud
- SAP S/4HANA
SAP Business One
- Purchasing and accounting
- Configuration of each company
What is Calitem?
Calitem is the AI accounting system that automates accounts payable, from receiving documents to posting journal entries in your ERP.
It is designed for companies where each invoice can require several checks: finding the purchase order, checking what was received, allocating the expense and obtaining the right approval. Calitem connects this work with your accounting rules and business systems.
Companies and accounting firms can automate the extraction, matching of invoices, purchase orders and delivery notes, approvals and the generation of accounting entries in SAP.
Why integrate Calitem with SAP
Register invoices automatically
Calitem extracts headers and lines, checks the purchasing documents and prepares the result for SAP. Your team stops entering the same data by hand.
Respect your accounting structure
The assignment uses your chart of accounts and is adapted to cost centers and allocations from SAP. Each invoice arrives with the information your accounting needs.
Reduces operational load
Automate document collection, checks and approvals. Your team can focus on the differences that need revision.
How the integration works
Calitem connects invoice receipt and verification with the company's SAP environment. Prepare the header data, taxes, order references, and allocations needed by the supplier record. SAP maintains your validations, authorizations and posting processes.
Invoice transmission to SAP
The invoice is prepared with supplier, company code, dates, taxes, amounts and order references. Calitem compares the lines with available orders and goods receipts before applying approvals and transmitting the result to SAP.
The invoice OCR is the starting point. Calitem also cross-references each invoice with the purchasing documents, assigns the allocations and applies the process approvals before sending the accounting result.
- Verified purchases: Differences in quantity, price or tax are pointed out to the team.
- Accounting result: categories, subaccounts and allocations are prepared before transmitting it to SAP.
Supplier and customer synchronisation
Calitem identifies the supplier on the invoice and prepares its data along with the lines, amounts and taxes. The connection relates the result to the corresponding record of SAP and to the company to which the document belongs.
The Calitem team configures contact matching within the integration. Thus, the identification of the supplier is part of the accounting process of the invoice and its assignment and approval rules.
Assignment to cost centers
Calitem uses AI to assign entire documents or invoice lines to your cost centers. The allocation can be done in several ways, depending on how the expense is organized:
- Description of the cost center. The AI relates the content of the document with the description of the center to identify the corresponding allocation.
- Supplier. A supplier can be associated with a cost center to assign its invoices.
- Shipping address. The address of the document allows the expense to be related to a headquarters, store, construction site or other center.
- Product of each line. The allocation can depend on the product, allowing the lines of the same invoice to be distributed between different centers.
Calitem prepares the cost center and the other allocations contemplated in the connection SAP. The correspondence depends on the product and the company code structure: Business One dimensions and S/4HANA allocation objects are configured according to the environment, without treating them as equivalent fields.
Operate with multiple companies
Calitem allows you to organize invoices from several companies and prepare the result for destination in SAP. The company determines the applicable accounts and allocations. Posting periods, authorizations, and controls continue under the SAP configuration.
Implementation of integration with SAP
The Calitem team is responsible for connecting SAP and configuring companies, accounts, allocations and approvals. Initial connection work can be completed in one day. The standard implementation includes configuration, review, training and production for one week; The calendar adapts to the scope and the connected environment.
- Day 1
Connection with SAP
We connect the environment and configure the invoice route to accounting.
- Days 2–5
Accounting setup
We configure company codes, accounts, cost centers and approvals, and check data exchange.
- Day 6
Review and training
We review the configuration and show your team how to work with the integration.
- Day 7
Put into production
We activate the connected workflow between Calitem and SAP.
Calitem and SAP FAQ
What SAP environment does Calitem integrate with?
The integration adapts to SAP S/4HANA Cloud, SAP S/4HANA or SAP Business One. The connection respects the product, deployment and accounting rules of each environment.
Can I use Calitem as invoice OCR for SAP?
Yes. Calitem extracts headers and lines from PDF or image invoices and prepares the result for SAP. In addition to scanning documents, it checks orders and receipts, assigns accounts and allocations, and applies process approvals.
Does Calitem work with SAP Business One and S/4HANA?
The integration is tailored to the product and deployment used by the company. Calitem maintains the accounting extraction, verification and preparation journey, while the connection and allocations are configured for Business One or S/4HANA.
How are cost centers assigned?
Calitem prepares the cost center and the other allocations contemplated in the connection SAP. The correspondence depends on the product and the company code structure: Business One dimensions and S/4HANA allocation objects are configured according to the environment, without treating them as equivalent fields.
Can I manage several companies?
Calitem allows you to organize invoices from several companies and prepare the result for destination in SAP. The company determines the applicable accounts and allocations. Posting periods, authorizations, and controls continue under the SAP configuration.
Does Calitem replace SAP?
No. SAP maintains the accounting and financial processes of the management system. Calitem automates the receipt, extraction, verification, approval and accounting preparation of supplier invoices before sending the result.
Do I have to prepare files for implementation?
The Calitem team is responsible for setting up the connection and data correspondence with SAP. The native connection avoids routine exports and manual file transfers; The workflow adapts to the version and environment of your company.
How much does Calitem cost?
Check the current conditions in the Calitem pricing page.
Connect Calitem with SAP
Discover how to automate your invoices and prepare each account and allocation for your accounting system.
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